Access Arts Inc. defines a Member as any person who has filled out a membership form to join the organisation.

Staff are defined as persons engaged in Office, workshop/project or program, Volunteer or Student placement work at Access Arts Inc.

Aim:

To ensure sound financial management and ongoing accountability for expenditures.

Policy:

1. At Access Arts, we comply with Section 44 “Accounting and Financial” in The Constitution.

2. Access Arts must have a budget at the start of the financial year. This budget will include expected income, expenditure and cash flow projections.

3. Access Arts Inc.’s budget for the financial year must be ratified at a Management Committee meeting.

4. The Budget must be put onto the MYOB system.

5. A financial report is to be presented at the Management Committee meeting every month.

Budget Procedure

• As part of their induction, Staff and Management Committee will be advised of section 44. “Accounting and Financial” in the constitution.

• The Executive Director will prepare a budget at the beginning of each of Access Arts financial year.

• The budget will include expected income, expenditure and cash flow projections.

• The Executive Director and the Treasurer will present the budget to the Management Committee to be ratified at the first Management Committee meeting of the financial year.

• The Budget will be given to the Finance Officer to be entered into the MYOB system.

• The Finance Officer will send the Treasurer a monthly financial report, which will then be presented to the Management Committee.

• The Management Committee and the Executive Director will regularly review and update the budget.