Process:

• Discuss the proposed project with the person. Ensure that they understand Access Arts’ philosophy and the nature of the support we can offer.
• Invite them to submit a written proposal to the Assistant Director on the attached template. Offer to assist them to prepare it.
• As Access Arts is a membership driven organisation it is important to include our members in decision-making processes when deciding on the workshops Access Arts will support. The next step in the process is then to ask our membership base if they would be interested in participating in the project. Member’s views will then be taken into account in conjunction with staff member’s opinions and experiences. Staff may use a number of methods in order to determine members’ interest. These may include: doing a quick phone around of members who might be interested or have done a similar workshop before, holding focus groups, putting project information in the newsletter asking for an expression of interest, asking our members advisory etc.
• The proposals will be discussed at staff meetings to determine whether we have the capacity to support the project and whether there would be sufficient interest from the membership.
• If there is agreement that the project should go ahead, the Assistant Director will work with the member to develop a simple agreement outlining what support Access Arts can provide.
• Support provided will depend on the nature of the project and the individual needs of the facilitator.
• If confusion arises as to whether the support we are being asked to provide is appropriate, staff should speak to the Assistant Director.
• If the agreement is being breached and the issues are irresolvable the project will be stopped.